With just a few quick clicks, you’ll be on your way to email Inbox mastery with these Microsoft Outlook rules. How to Setup Microsoft Outlook Email Rules You can configure these rules easily in Outlook and with some tinkering you can do the same in Lotus Notes, Apple’s Mail app and web-based Gmail. This rule is also configured to skip any emails marked for Follow Up. Rule #3 Move all emails before a given date into the Archive folder Rule #2 Move all emails where my email address is in the CC line to a CC folder Rule #1 Move all Meeting Decline, Meeting Accept, Tentative meeting responses and Automatic Responses to a Notifications folder I use automated rules to keep the inbox organized and I run the following rules every few days to clear out the inbox. The majority of these desktop tools all support automatic rules that will move email to different folders. I’ll venture to guess most of corporate America use Microsoft Outlook, Lotus Notes or a fully functional email tool to manage their calendar, email and contact lists.
Having an inbox of 600 unread emails isn’t a bragging right as that’s 600 more emails that you eventually need to read. The decision to delete emails from the inbox may seem risky to an email hoarder like me, but you can always go to your Sent mail folder to find the correspondence or reach out to the original sender. You still need to read those emails but it is secondary to managing the primary emails in your inbox. Any email where I am CC on is immediately deemed a lower priority than the emails where I am on the To: subscriber line. Delete the Archive, Notifications and CC inbox contents each monthįor important emails or specific project related issues, emails can be stored in a Project sub-folder or saved as a PDF and stored with the project archives.Optionally archive or delete everything else in your inbox.Any important project related emails go into a Project folder.Any emails marked for Follow Up appear in the Follow Up folder.Automatically move any emails where you are carbon copied on to the CC folder.Create the following folders in your email system.I’ve switched to a simpler folder system which includes: After several attempts at better email management, I found an approach that works for me on a weekly basis.
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